SG Constitution

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Preamble

We, the members of the University of Miami Leonard M. Miller School of Medicine Student Government (UMMSM SG), shall serve to promote the welfare of the University of Miami Leonard M. Miller School of Medicine Student Body and help to foster a strong academic community by representing the best interests of the Student Body to the faculty and administration and working diligently to develop programs and resources that enhance the experience of our peers. We shall be governed by the precepts of this Constitution, while abiding by all University policies and procedures.

 

 

Article 1—Name and Purpose

  1. Name: This organization shall be known as the University of Miami Miller School of Medicine Student Government.
  2. Purpose: The purpose of the UMMSM SG shall be:
    1. To serve as the official representative of the Student Body to the faculty, administration, and University as a whole
    2. To seek out, investigate, and act upon matters of concern brought up by members of the Student Body and represent these concerns to the faculty and administration to promote meaningful positive change
    3. To organize and execute programs, events, and other activities which benefit the Student Body by supporting student well being and promoting community
    4. To support and organize Student Organizations that help to enhance the medical school community
    5. To retain and disperse funds necessary to carry out the mission of the UMMSM SG

 

Article 2—Student Government Membership and Positions

  1. General Organization:
    1. UMMSM SG shall be composed of an Executive Board and Class Councils for each respective medical student class (MS1, MS2, MS3, MS4), with separate Class Council positions for Regional Medical Campus (RMC) students.
    2. UMMSM SG shall have the power to establish Committees as it deems necessary to carry out its mission.
    3. Executive Board:
      1. The Executive Board shall be composed of the following: i) President, ii) Vice-President, iii) Treasurer, iv) Secretary, v) IT officer, vi) Chancellor of the Council of Honorable and Professional Conduct, vii) RMC Director, viii) Events Coordinator, ix) Diversity Representative, x) Historian
    4. Miami Campus Individual Class Councils:
      1. The Class Councils shall be composed of the following: i) President, ii) Vice-President, iii) Treasurer, iv) Secretary, v) IT officer, vi) two Student Government Representatives, vii) Financial Aid Representative, viii) 1-2 Curriculum Representatives, ix) 2 Ethics Representatives to the Council of Honorable and Professional Conduct, x) MD/MPH Class Liaison, xi) Events Coordinator, xii) Diversity Representative
    5. RMC Council
      1. The RMC Council shall be composed of the following: i) RMC Director, ii) Treasurer, iii) Secretary, iv) Events Coordinator, v) IT Representative, vi) Diversity Representative, vii) MS4 SG Rep, viii) MS3 SG Rep, ix) MS4 Curriculum Rep, x) MS3 Curriculum Rep, xi) MS4 Ethics Rep, xii) MS3 Ethics Rep

 

 

Article 3—Executive Student Government Compositions and Duties

  1. Eligibility: all members of the University of Miami Miller School of Medicine student body who are in good academic standing are eligible for all Executive SG positions—this includes all MD/PhD students
    1. An exception is the RMC Director, who must be a member of the rising third year MD/MPH track class
    2. A student may hold a position for a maximum of one term/year, after which the position is up for re-election—this is to ensure adequate turnover
    3. With the exceptions of Executive Diversity Representative, Ethics Chancellor, and Executive RMC Director, students are not permitted to hold both an Executive SG position and an Individual Class Council Position
  2. All positions are elected and will be subject to the election rules (see Article 8)
  • President
    1. The President shall serve as the chairperson of the Executive Board and the Student Government General Council and is responsible for overseeing all activities of the UMMSM SG.
    2. The President shall serve as the principal representative to the faculty, administration, and outside organizations in all matters pertaining to the Student Body.
    3. The President shall be responsible for the coordination of the following monthly meetings: Dean’s Meeting, SG General Council Meeting, and SG Executive Board Meeting.
    4. The President shall create and disseminate a Summary Report of SG Activities and Initiatives to the student body and administration once per semester, at minimum.
    5. The President shall work with administration in planning and executing the events of Freshman Orientation, Third Year Orientation and Second Look Day.
    6. The President shall have the power to create new Executive Committees and Special Appointments as deemed necessary and with the approval of the Executive Board.
    7. The President shall organize the Executive Board’s approval of the biennial Independent Student Analysis (ISA) through the Office of Academic Accreditation
    8. The President shall serve as a member of the Wellness Advisory Council Leadership Team
  1. Vice-President
    1. The Vice-President shall serve as an aid to the President in performing all of her/his duties.
    2. The Vice-President shall be responsible for overseeing the activities of all Student Government Executive Committees, including the process of chairperson appointments.
    3. The Vice-President shall be prepared at all times to perform the duties and responsibilities of the President should the President be unavailable.
  2. Secretary
    1. The Secretary shall be responsible for organizing the dates and reserving spaces for the Executive Board meetings and the Student Government General Council Meetings.
    2. The Secretary shall be responsible for ensuring that the meeting agendas are updated by each representative member of the student body that attends Deans’ meetings, printing the agendas, and bringing the agendas to the Deans’ Meetings and Student Government General Council meetings
    3. The Secretary shall be responsible for submitting the agenda for the Deans’ Meetings for approval to the Senior Associate Dean for Undergraduate Medical Education at least one day prior to the meeting.
    4. The Secretary shall be responsible for recording minutes at all Executive Board meetings, Student Government General Council Meetings, and Deans’ Meetings.
      1. This includes all matters subject to vote as well as how each member voted
    5. The Secretary shall be responsible for recording attendance at all student government meetings.
    6. In the event that the President and Vice President are unavailable, the Secretary shall be prepared to lead any Deans’ Meeting, General Council Meeting, or SG Executive Meeting.
    7. The Secretary shall be responsible for sending Executive Board meeting minutes to the SG Executive Board after the meeting.
    8. The Secretary shall be responsible for making Deans’ Meeting, General Council Meeting, and Executive SG Meeting minutes available to the Student Body in a timely manner (within one week of the meeting) through the Student Government website.
    9. The Secretary shall be responsible for overseeing the use of all Student Government assigned publicity spaces, including any billboards available to the Student Government throughout the medical education building.
    10. The Secretary shall be responsible for publicizing all Student Government events and meetings to the Student Body
  3. Treasurer
    1. The Treasurer shall be responsible for overseeing the allocation of all funds dispersed by the Student Government, including requests for additional funds from student organizations.
    2. The Treasurer shall be responsible for maintaining records of all Student Government funds at all times.
    3. The Treasurer shall assist Class Council Treasurers in managing their respective funds.
    4. The Treasurer shall be responsible for overseeing the application process for all Student Organizations and coordinate with the SG Executive Board and Administration for approval of said organizations.
    5. The Treasurer shall be responsible for enforcing compliance with the procedures set forth by the Student Government for Student Organization approval and eligibility for funding.
  • Events Coordinator
    1. The Events Coordinator shall be responsible for planning, overseeing, and implementing school activities throughout the year, not limited to but including: social events with other graduate programs, Fall Ball, Dean’s Cup events, class events, tailgating, and Spring Fling.
    2. The Events Coordinator shall be responsible for working on these events and other similar events, which encompasses budgeting, contacting venues, contacting graduate schools and meeting with graduate school events coordinators regularly, planning amongst different classes, social media promotion, creating logos, ordering decorations and food, creating flyers, acquiring deans’ approval, and setting up/cleaning.
    3. The Events Coordinator shall be an active member of the Student Government team and help other members of the board as needed, including tasks such as preparing for meetings and attending school functions.
  • IT Officer
    1. The Information Technology officer shall be responsible for maintaining the Student Government website and providing online access to all necessary and relevant resources and materials for the Student Body.
    2. The Information Technology officer shall serve as the Student Body representative on all matters relating to technology services available to the Student Body.
    3. The Information Technology Officer shall hold regular meetings with the class officers and Information Technology staff (including periodic invitation to the University’s Chief Academic Technology Officer) to discuss student concerns and suggestions.
  1. Diversity Representative
    1. The Diversity Representative shall work and collaborate with Class Council Diversity Representatives in managing their respective activities.
    2. The Diversity Representative shall act as a diversity and inclusion liaison with the Office of Admissions and the Office of Diversity and Inclusion.
    3. The Diversity Representative shall aid the Office of Admissions in increasing recruitment of diverse students into UMMSM via Diversity breakfasts, Second Look Day activities, mentor-mentee programs, and other activities.
    4. The Diversity Representative shall aid in appointing the Cultural Awareness Week Chair and overseeing the event.
    5. The Diversity Representative shall collaborate and coordinate with all diverse Student Organizations.
    6. The Diversity Representative shall serve as a resource for personal counseling and other services, such as mental healthcare, for diverse students through coordination with the Office of Student Services.
  2. Historian
    1. The Historian shall be responsible for maintaining a digital media record of accomplishments and activities that serve to cultivate an image of the school, including but not limited to Dean’s Cup, John G. Clarkson Pinning Ceremony, and Commencement.
    2. The Historian shall remain available to work with the members of the Executive Board to document school-wide events and work to promote future student interest.
    3. The Historian shall remain available to work with the members of the Class Councils to document class events.
    4. The Historian shall remain available to work with the members of student groups to document events in their interest.
  3. Ethics Chancellor
    1. The Chancellor serves as the student lead of the Council for Honorable and Professional Conduct (CHPC)
      1. The Chancellor oversees first year MD and MD/MPH program and third year MD program CHPC orientations.
    2. The Chancellor serves as resource for all members of the student body in cases of ethical, professional, or emotional concern when students are uncomfortable approaching a faculty member or submitting a PIR.
    3. The Chancellor oversees Student Government elections (run by the Ethics Clerks).
    4. The Chancellor represents the CHPC on the Executive Student Government board and at monthly Dean’s meetings.
    5. The Chancellor moderates presentations of, and logistics of voting on new amendments proposed at Dean’s meetings.
    6. The Chancellor is responsible for working with the Executive IT Officer in sending out voting forms for new amendments, for reviewing the results of votes, and for informing the student body about changes to the constitution.
    7. The Chancellor oversees all disciplinary action taken upon members of Student Government in regards to the position that they hold.
    8. The Chancellor creates a task force every five years (2022 next review) to reevaluate the Student Government constitution and make any necessary changes.
      1. The task force should consist of the Chancellor, the Executive Student Government President, and 2 members from each class’s (MS1, MS2, MS3, MS4) student council (regardless of campus)
      2. At least 2 members of the task force should be MD/MPH program students
  • Executive RMC Director
    1. The Executive RMC Director shall be elected from the rising third year MD/MPH program students.
    2. The Executive RMC Director shall serve as the principal representative to the faculty and administration in all matters pertaining to students in the RMC (see Article 5).
    3. The Executive RMC Director shall serve as a liaison between the RMC Student Government and Executive Student government, and serve as a member of Executive Student Government.
    4. The Executive RMC Director will serve as the Chairperson for the RMC Deans Meetings.

 

Article 4—Miami Campus Individual Class Councils Composition and Duties

  1. Purpose: Individual Class Councils serve as the governing body for each class, with each of its members also serving as members of the Student Government General Council.
  2. Eligibility: any full-time student in good academic and professional standing, as outlined by the Medical Student Rights and Responsibilities Handbook, can run for any position on their respective Class Councils except for those positions specific to one curriculum program.
  • All positions in Individual Class Councils are elected during the timeline outlined in Article 8 with the exception of the third year Ethics Reps (see Article 6).
  1. The positions on the Class Councils are as follows:
    1. President
      1. The President serves as the chairperson of the Class Council and is responsible for overseeing and coordinating activities of the Class Council, including general proceedings and any class committee appointments.
      2. The President serves as the principle representative to the faculty and administration on all matters pertaining to and relevant to their class.
      3. The President attends monthly General Council Meetings as the official representative of their class.
      4. The President attends monthly Deans’ Meetings as the official representative of their class.
      5. The President assists the Organization of Student Representatives (OSR) in the development, promotion and writing of the biennial school-wide student survey and Independent Student Analysis (ISA) through the Office of Academic Accreditation.
    2. Vice-President
      1. The Vice-President aids the President in performing all of the aforementioned duties as well as the council in all other capacities.
      2. The Vice-President performs the duties and responsibilities of the President should the President be unavailable.
    3. Secretary
      1. The Secretary records minutes at all Class Council meetings.
        1. This includes all matters subject to a vote as well as how each member voted
      2. The Secretary records attendance at all Class Council meetings.
      3. The Secretary makes Class Council meeting minutes available to the general student body in a timely manner (within one week) after all Class Council meetings.
        1. The Secretary does this through the Student Government website and (optional) email.
      4. The Secretary oversees the use of all Student Government-assigned publicity spaces, including class-specific bulletin boards and auditorium bulletin boards.
    4. Treasurer
      1. The Treasurer oversees the allocation of all funds and reimbursements dispersed and/or utilized by the Class Council.
      2. The Treasurer maintains up-to-date records of all Class Council funds, including any additional funding acquired, and regularly informs the Class Council of the current budget.
      3. The Treasurer is responsible for any fundraising the Class Council or their respective class as a whole performs.
    5. Student Government (SG) Representative(s)
      1. There are two SG Representatives on each Class Council.
      2. The SG Representative serves as a liaison between their respective class and the Student Government Executive Board.
      3. The SG Represenative(s) shall serve as class representatives on the Wellness Advisory Council.
      4. The first-year SG Representative(s) also have responsibilities related to the medical school application process. These include, but are not limited to:
        1. Being the principal ambassadors for UMMSM to prospective students
        2. Working with the Diversity Representatives — who also have admission process responsibilities — to coordinate hosting for interview days and Second Look Day logistics
        3. Matching medical school applicant interviewees with student hosts
        4. Creating and managing the social media for newly accepted students
        5. Updating “The Beat” — a handbook for newly accepted students
        6. Preparing a presentation for Second Look Day
        7. Organizing a social for accepted students after Second Look Day
      5. Events Coordinator
        1. The Events Coordinator organizes Class Council events and class-wide events, with the purpose of facilitating class camaraderie and class spirit.
          1. All events shall be inclusive of MD and MD/MPH program students
        2. Webmaster
          1. The Webmaster represents the class in any Information Technology (IT)-related matters. These matters include, but are not limited to:
            1. Contacting UMMSM IT when Panopto uploads are delayed
            2. Directing students with miscellaneous IT issues to the appropriate IT staff member(s)
          2. The Webmaster serves as an official class representative to the Student IT Committee.
        3. Financial Aid Representative
          1. The Financial Aid Representative assists students in their class in addressing concerns relating to financial assistance and/or directing students to the appropriate administrative staff member(s).
          2. The Financial Aid Representative works with the Director for Medical Student Financial Assistance to coordinate programs for their class.
        4. Diversity Representatives
          1. Positions:
            1. MS1 Diversity Rep (MD and MD/MPH eligible)
            2. MS2 Diversity Rep (MD and MD/MPH eligible)
            3. MS3 MD Diversity Rep
            4. MS3/MS4 RMC Diversity Rep
            5. MS4 MD Diversity Rep
          2. The Diversity Representatives serve as the principle diversity and inclusion liaisons between their classes and the faculty, the administration, the Office of Admissions, and the Office of Diversity and Inclusion on all matters pertaining to diversity and inclusion.
          3. The Diversity Representatives assist students in their classes, with the help of the class Ethics Representative, in addressing concerns relating to diversity, identity-based discrimination, and mistreatment and/or directing students to the appropriate administrative staff member(s).
          4. The Diversity Representatives assist the Cultural Awareness Week Chair in planning the annual Cultural Awareness Week.
          5. The Diversity Representatives also have responsibilities related to the medical school application process. These include but are not limited to:
            1. Being the principal ambassadors for UMMSM to prospective students from underrepresented/marginalized backgrounds
            2. Working with the SG Representative(s) — who also have admission process responsibilities — to coordinate interview day and Second Look Day logistics
            3. Coordinating the students and student organizations involved in the morning diversity breakfast on interview days
            4. Matching accepted medical school applicants with current medical school students that also come from underrepresented/marginalized backgrounds
            5. Preparing a diversity-specific presentation or event for Second Look Day
          6. Ethics Representatives
            1. There is one Ethics Representative per MD and MD/MPH class (8 in total)
            2. The Ethics Representatives serve on the Council of Honorable and Professional Conduct (CHPC).
            3. For full responsibilities, see Article 6
            4. The rising fourth year MD and MD/MPH ethics representatives will not be subject to reelection as they are responsible for running election proceedings
            5. The Ethics Representatives are a liaison to the faculty and administration for matters relating to ethical and professional concerns for students.
          7. Curriculum Representatives
            1. There are two Curriculum Representatives per Class Council — one representing the MD class and one representing the MD/MPH class.
            2. The Curriculum Representatives serve as the principal liaisons between their classes and the faculty and administration on all matters pertaining to the formal academic curriculum.
            3. The Curriculum Representatives serve on the Council of Curriculum Improvement (CCI) and attends monthly Basic Science Curriculum Advisory Committee (BSCAC) meetings as official representatives of their classes, specific to curriculum matters (see Article 7)
            4. The Curriculum Representatives attend quarterly CCI meetings with the Deans as official representatives of their classes, specific to curriculum matters.
            5. Before the beginning of a course/module, the Curriculum Representatives inform their respective classes of any changes reflected in the curriculum in the current year as compared to the previous year.
            6. At the end of a module, the Curriculum Representatives must hold a post-module feedback session with the course directors open to their respective classes, to review all compiled notes in a timely manner.
              1. These notes are also uploaded onto a specific CCI repository to contribute to long-term institutional memory.
            7. MD/MPH Class Liaison
              1. The MD/MPH Class Liaison position outlined here is for the first and second year classes only—third and fourth year MD/MPH positions are outlined in Article 5
              2. The MD/MPH Class Liaison serves as the principle representative to the faculty and administration — for both within the School of Medicine and the Department of Public Health Sciences — in all specific matters pertaining to and relevant to their MD/MPH class.
              3. The MD/MPH Class Liaison attends monthly General Council Meetings as the official representative of their MD/MPH class.
              4. The MD/MPH Class Liaison attends monthly Deans’ Meetings as the official representative of their MD/MPH class.

 

Article 5—RMC Campus Class Councils Composition and Duties

  1. Purpose:
    1. The Regional Medical Campus (RMC) Student Government shall serve as the executive body–akin to the Executive Student Government on the Miami campus–for any students in the RMC.
    2. The RMC Student Government will function in collaboration with Executive Student Government, with the RMC Director serving as a liaison between the two governing bodies.
  2. Eligibility
    1. All rising MS3 and MS4 MD/MPH students will be eligible to run for all RMC Student Government positions, excepting those positions (specified below) which are year-specific
    2. In addition, students must be in good academic and professional standing, as outlined by the Medical Student Rights and Responsibilities Handbook, to be eligible to run for any position.
  • Elections
    1. Students running for RMC Student Government positions will be elected by all rising MS3 and MS4 MD/MPH students.
    2. Elections for the RMC Student Government will be held concurrently with the Miami Campus Student Government elections in the spring (see Article 8) with the exception of RMC Director, who is elected during Executive Elections
  1. Positions:
    1. Executive RMC Director
      1. The Executive RMC Director shall serve as the principal representative to the faculty and administration in all matters pertaining to students in the RMC.
        1. The Executive RMC Director shall serve as acting leader of the RMC Student Government
      2. The Executive RMC Director shall serve as a liaison between the RMC Student Government and Executive Student Government, and serve as a member of Executive Student Government.
      3. The Executive RMC Director will be elected by all rising MS3 and MS4 MD/MPH students.
      4. The Executive RMC Director will represent the RMC at monthly Deans’ Meetings
      5. The Executive RMC Director will serve as the Chairperson for the RMC Deans Meetings, which will include all members of RMC Student Government and Class Council.
      6. The Executive RMC Director will oversee the selection process for Student Organizations and Interest Groups in the RMC.
      7. The Executive RMC Director will oversee planning of the “Life in the RMC” info session for MS1 and MS2 MD/MPH students, MS2 MD/MPH Step 1 Panel, and MS4 Scheduling Panel.
      8. The Executive RMC Director will assist the OSR in the development, promotion and writing of the biennial school-wide student survey and Independent Student Analysis (ISA) through the Office of Academic Accreditation.
    2. RMC Treasurer
      1. The RMC Treasurer shall work closely with the Executive Treasurer regarding funding for the RMC.
      2. The RMC Treasurer shall be responsible for overseeing the allocation of all funds disbursed to the RMC Student Government. This includes the budget for RMC Student Government, Academic Societies, and Student Organizations.
      3. The RMC Treasurer shall be responsible for maintaining records of all RMC Student Government funds and providing updates during each RMC Dean’s Meeting.
      4. The RMC Treasurer shall be responsible for any fundraising performed in the RMC.
    3. RMC Secretary
      1. The RMC Secretary shall be responsible for scheduling and organizing RMC Dean’s Meetings every six weeks.
      2. The RMC Secretary will be responsible for recording minutes at all RMC Dean’s Meetings and making said minutes available to the RMC Student Body in a timely manner.
        1. This includes all matters subject to a vote and individual member’s votes
      3. The RMC Secretary shall be responsible for publicizing all Student Government events and meetings.
      4. The RMC Secretary will be responsible for creating and distributing the RMC Newsletter to the third and fourth year MD/MPH students at least three times per year.
    4. RMC Events Coordinator
      1. The RMC Events Coordinator will be responsible for planning the RMC Paff Awards.
      2. Additionally, the RMC Events Coordinator may plan any other events for students on the RMC.
      3. The RMC Events Coordinator shall work in conjunction with the RMC Treasurer regarding funding for events
    5. RMC IT Representative
      1. The RMC IT Representative will be responsible for creating and maintaining a website for the RMC Student Government and for any other student-run IT initiatives on the RMC.
    6. RMC Diversity Representative
      1. The RMC Diversity Representative serves as the principle diversity and inclusion liaison between the third and fourth year MD/MPH students and the faculty, the administration, the Office of Admissions, and the Office of Diversity and Inclusion on all matters pertaining to diversity and inclusion.
      2. The RMC Diversity Representative assists third and fourth year MD/MPH students, with the help of the class Ethics Representative, in addressing concerns relating to diversity, identity-based discrimination, and mistreatment and/or directing students to the appropriate administrative staff member(s).
      3. The RMC Diversity Representative assists the Cultural Awareness Week Chair in planning the annual Cultural Awareness Week.
    7. MS4 MD/MPH Liaison
      1. The MS4 MD/MPH Liaison will serve as the principal representative to the faculty and administration — for both within the School of Medicine and the Department of Public Health Sciences — in all matters pertaining to the MS4 MD/MPH Class.
      2. The MS4 Liaison will be responsible for assisting with the planning of all MD/MPH graduation events, including the annual RMC Graduation Celebration—in conjunction with the Department of Public Health Sciences
    8. MS4 MD/MPH Student Government Representative (SG Rep)
      1. The MS4 MD/MPH SG Rep shall serve as a liaison between the MS4 MD/MPH class and the Miami MS4 Class Council.
      2. The MS4 MD/MPH SG Rep shall serve as a class representative on the Wellness Advisory Council.
      3. The MS4 MD/MPH SG Rep will also collaborate with the MS4 MD/MPH Liaison and the Department of Public Health Sciences to plan MS4 graduation events
    9. MS3 MD/MPH Student Government Representative (SG Rep)
      1. The MS3 MD/MPH SG Rep shall serve as a liaison between the MS3 MD/MPH class and the Miami MS3 Class Council.
      2. The MS3 MD/MPH SG Rep shall serve as a class representative on the Wellness Advisory Council.
      3. Due to the smaller size of the RMC Student Body, the MS3 MD/MPH SG Reps will also assist the Executive RMC Director wherever necessary
      4. The MS3 MD/MPH SG Rep will be responsible for creating/editing the RMC Beat.
      5. The MS3 MD/MPH SG Rep will be responsible for pairing applicant interviewees with hosts on the RMC.
    10. MS4 MD/MPH Curriculum Representative
      1. The MS4 MD/MPH Curriculum Representative shall serve as the principal liaisons between the MS4 MD/MPH class and the administration on all matters relating to the formal academic curriculum.
      2. The MS4 MD/MPH Curriculum Representative must attend all curriculum meetings.
      3. The MS4 MD/MPH Curriculum Representative will serve as a member of the Council for Curriculum Improvement (CCI)
        1. For full responsibilities, see Article 7)
      4. MS3 MD/MPH Curriculum Representative
        1. The MS3 MD/MPH Curriculum Representative shall serve as the principal liaison between the MS3 MD/MPH class and the administration on all matters relating to the formal academic curriculum.
        2. The MS3 MD/MPH Curriculum Representative must attend all curriculum meetings.
        3. The MS3 MD/MPH Curriculum Representative is responsible for updating and editing the RMC Rotation Guide.
        4. The MS3 MD/MPH Curriculum Representative will serve as a member of the Council for Curriculum Improvement (CCI)
          1. For full responsibilities, see Article 7
        5. MS4 MD/MPH Ethics Representative
          1. The MS4 MD/MPH Ethics Representative shall serve on the Council of Honorable and Professional Conduct (CHPC)
            1. The MS4 MD/MPH Ethics Representative shall be appointed from within the CHPC (see Article 6)
          2. The MS4 MD/MPH Ethics Representative shall serve as a liaison to the faculty for all matters relating to ethical and professional concerns.
          3. The MS4 MD/MPH Ethics Representative will be responsible for the CHPC orientation for the rising 3rd year MD/MPH class.
          4. The MS4 MD/MPH Ethics Representative will be eligible to be appointed Ethics Chancellor (per Article 6)
        6. MS3 MD/MPH Ethics Representative
          1. The MS3 MD/MPH Ethics Representative shall be elected from the rising 3rd year class to represent the 3rd year MD/MPH class.
          2. The MS3 MD/MPH Ethics Representative shall serve on the Council of Honorable and Professional Conduct.
          3. The MS3 MD/MPH Ethics Representative shall be responsible for running RMC elections under the supervision of the Ethics Chancellor (see Article 8)

Article 6—The Council for Honorable and Professional Conduct

  1. Purpose: the Council for Honorable and Professional Conduct (CHPC) is a student group dedicated to providing information and resources to the student body regarding ethical and professional behavior
  2. Members:
    1. MS1 MD track Ethics Representative
    2. MS1 MD/MPH track Ethics Representative
    3. MS2 MD track Ethics Representative
    4. MS2 MD/MPH track Ethics Representative
    5. MS3 MD track Ethics Representative
    6. MS3 MD/MPH track Ethics Representative
    7. MS4 MD track Ethics Representative
    8. MS4 MD/MPH track Ethics Representative
    9. MD/PhD track Ethics Representative (elected internally by the MD/PhD class)
  • Faculty: the CHPC will be advised by a Faculty Mentor who is not one of the Associate/Assistant Deans for Student Affairs
  1. The CHPC will work closely with the Associate/Assistant Deans for Student Affairs in regards to the PIR system and ethical/professional issues that arise at the UMMSM.
  2. The Executive Ethics Chancellor
    1. The Executive Ethics Chancellor will be appointed from within the members of the CHPC (specific appointment process is listed below).
    2. Eligible students will be all rising fourth year ethics representatives who have served at least one year prior on the CHPC (regardless of degree track)
      1. If no rising fourth year ethics representatives have served on the CHPC before, then all rising fourth year ethics representatives become eligible for the position of Ethics Chancellor
    3. Appointments will take place following spring elections (see Article 8)
    4. All eligible CHPC members interested in the position will write a 300 word maximum essay on why they feel they deserve the position and will submit this to the current Ethics Chancellor
    5. The current Ethics Chancellor will submit the applications to the CHPC Faculty Mentor as well as the Associate/Assistant Deans for Student Affairs, who will together choose one and return it to the Ethics Chancellor.
    6. The current Ethics Chancellor will then notify the rest of the CHPC with the name of the new Ethics Chancellor
  3. The Ethics Clerks
    1. The MS3 MD Ethics Representative shall serve as the Ethics Clerk for the Miami Campus.
    2. The MS3 MD/MPH Ethics Representative shall serve as the Ethics Clerk for the RMC Campus.
  • Duties of each member
    1. The Ethics Chancellor—for a full list of duties, please see Article 3
    2. The Ethics Clerk for the Miami Campus
      1. The MD Ethics Clerk is responsible for scheduling all meetings of the CHPC.
      2. The MD Ethics Clerk is responsible for keeping track of the budget for the CHPC (budgetary questions can be directed at the Executive Treasurer).
      3. The MD Ethics Clerk is responsible for overseeing executive elections and Miami campus elections during the year (see Article 8).
        1. As the MD Ethics Clerk is responsible for overseeing executive elections and Miami campus elections, s/he will not be subject to reelection and will serve as the MS4 MD Ethics Representative.
        2. Should s/he no longer wish to serve on the CHPC, the position of rising MS4 MD Ethics Representative would become open for election.
      4. The Ethics Clerk for the RMC Campus
        1. The MD/MPH Ethics Clerk is responsible for running RMC elections in the spring (see article 8).
          1. As the MD/MPH Ethics Clerk is responsible for overseeing RMC elections, s/he will not be subject to reelection and will serve as the MS4 MD/MPH Ethics Representative.
          2. Should s/he no longer wish to serve on the CHPC, the position of rising MS4 MD/MPH Ethics Representative would become open for election.
        2. Class Ethics Representatives
          1. Class Ethics Representatives serve as voting members on their individual class councils.
          2. Class Ethics Representatives provide resources and counseling to their classmates in regards to ethical and professional situations.
          3. All Class Ethics Representatives may be called on by the Associate/Assistant Deans for Student Affairs to discuss minor grievances with members of the student body.
          4. All Class Ethics Representatives should be present at first year and third year class orientation sessions.
          5. First and second year Class Ethics Representatives are responsible for holding at least one ethics lunchtime talk, journal club, or other educational session every year, for their individual class or the student body as a whole.
            1. Third and fourth year ethics representatives are encouraged to hold lunchtime events as well.
          6. The first year MD program Ethics Representative is responsible for emailing the student body regarding participation at monthly hospital ethics committee meetings.
  • Meetings
    1. The CHPC will meet at least once every semester with the CHPC Faculty Mentor.
    2. The CHPC will meet at least once a semester with the Associate/Assistant Deans for Student Affairs to review PIRs.

Article 7—The Council for Curriculum Improvement

  1. Longitudinal improvements to curriculum, especially pre-clerkship curriculum shall be handled by the Council for Curriculum Improvement; the daily management of student concerns regarding curriculum matters shall remain the purview of the class curriculum representatives.
  2. The responsibilities of the Council for Curriculum Improvement are:
    1. Holding a minimum of 4 Quarterly Deans Meetings with the curriculum deans.
    2. Maintaining the database of notes and comments from post-module discussions and CCI Deans Meetings.
    3. Communicating the changes made to curriculum to the student body.
    4. Maintaining ties between the classes with the aim of bettering student needs in curriculum.
    5. Consulting with the OSR on areas related to Curriculum in the development and writing of the biennial school-wide student survey and Independent Student Analysis (ISA) through the Office of Academic Accreditation.
  • The Council for Curriculum Improvement (CCI) is composed of:
    1. MD Director of the CCI (MS4 MD Curriculum Representative)
    2. MD/MPH Director of the CCI (MS4 MD/MPH Curriculum Representative)
    3. Assistant MD Director of the CCI (MS3 MD Curriculum Representative)
    4. Assistant MD/MPH Director of the CCI (MS3 MD/MPH Curriculum Representative)
    5. MS2 MD Curriculum Representative
    6. MS2 MD/MPH Curriculum Representative
    7. MS1 MD Curriculum Representative
    8. MS1 MD/MPH Curriculum Representative
    9. Faculty Advisor(s)
      1. The faculty advisor(s) shall be the Associate Dean(s) for Preclinical/Clinical Curriculum.
    10. The rules for appointing the Directors and Assistant Directors of the CCI are as follows:
      1. The positions of Directors and Assistant Directors will be appointed by the council from the elected group of curriculum representatives. The positions of Director(s) for both MD and MD/MPH will be held by MS4 council members with at least one year’s experience serving as curriculum representative prior to their term as Director(s).
        1. In the case that the MS4 representative does not meet the above criteria, the position will defer to the MS3 representative(s), if they meet the criteria of serving at least one year as representative prior to their term as director.
        2. If none of the MS3 or MS4 representatives meet the criteria for appointment as Director, the position will then become available to any prior Curriculum Representatives in the MS3/MS4 cohorts (those who held the position for their respective classes previously but do not currently hold the position), with unanimous approval from the CCI; the Executive Board, and the Student Government General Council by simple majority.
        3. If no prior Curriculum Representatives from the MS3/MS4 cohorts agree to hold the position, the position of Director(s) will defer back the current MS4 Curriculum Representatives, regardless of prior experience.
      2. The positions of Assistant Director(s) for MD and MD/MPH will be held by MS3 council members. No prior experience as a curriculum representative is necessary to hold this position.
        1. In the case that the MS3 representative assumes the role of Director as outlined in [section D, point 2, sub-point i] the position shall remain vacant.
      3. MS2 and MS1 curriculum representatives are not eligible to hold the title of Director or Assistant Director of the CCI.
    11. Responsibilities of the council members are as follows:
      1. Directors (both MD and MD/MPH)
        1. Shall act as the head(s) of the CCI.
        2. Run Quarterly CCI Deans Meetings. They will be responsible for setting the agenda and inviting all necessary parties to the meetings.
        3. Act as liaison with the Student Government Executive Board and attend monthly Dean’s meetings with the Executive Board.
      2. Assistant Directors (both MD and MD/MPH)
        1. Assist the Director(s).
        2. Assume the role of Director(s) should the Director(s) be unable to fulfill their duties.
      3. MS2 and MS1 Curriculum Representatives
        1. Report to the Director(s) and Assistant Director(s) any incidents regarding curriculum.
        2. Share the task of maintaining notes from the Quarterly Deans Meeting and all post-module discussions.
      4. Any disciplinary actions related to duties in these positions shall follow the regulations laid out by the constitution.

 

 

Article 8—Elections

  1. All elections on the Miami campus shall be run by the MD Ethics Clerk, a member of the Council for Honorable and Professional Conduct (see Article 6).
  2. Elections on the RMC shall be run by the MD/MPH Ethics Clerk, a member of the Council for Honorable and Professional Conduct (see Article 6).
    1. In the event that the MD or MD/MPH Ethics Clerk is unavailable or otherwise unable to run elections, the election(s) will be run by the Ethics Chancellor with assistance from the other members of the Council for Honorable and Professional Conduct.
  • Elections shall be run at three times during the school year:
    1. Initial elections for the first year class shall be held within 2 weeks of the end of the first MD program course module (this is usually by October).
    2. Executive Student Government elections will be held in the spring during the 2 weeks prior to the second year MD/MPH program students taking leave for USMLE Step 1 Exam studying (this is usually late February/Early March).
      1. MD/PhD program students are eligible for Executive Student Government positions and should be included in all election emails.
    3. Individual Class Council elections (run by the MD Ethics Clerk) for the Miami Campus (including the first year class) will be held during the 2 weeks prior to the second year MD program students taking leave for USMLE Step 1 Exam studying (this is usually the end of April).
      1. This will include elections for the following classes:
        1. The MD and MD/MPH program rising second year class
        2. The MD program rising third year class
        3. The MD program rising fourth year class
      2. RMC Student Government Elections (run by the MD/MPH Ethics Clerk) will be held after the second year MD/MPH program students return from taking the USMLE Step 1 Exam (this is usually at the end of April, beginning of May).
        1. Note that RMC SG Election candidates do not give campaign speeches—instead they submit a 250 word maximum campaign statement to the MD/MPH Ethics Clerk, which will be distributed to the rising MS3 and MS4 MD/MPH student body
      3. The election process is outlined below:
        1. An interested student must sign a copy of the election rules, and obtain the required number of signatures (ten for individual class council or RMC SG positions, fifty for executive student government positions) on the nomination form to have eligible candidacy.
        2. The student must also create a campaign poster on an 8×11 piece of paper and hang no more than 4 copies of it posted throughout the medical education building.
          1. As stated in the election rules, 4 copies of the campaign poster and the campaign speech are the only permitted methods of campaigning.
          2. Campaigning via social media or email, or any other means beyond what is stated in above IV.B.1 (as determined by the Council for Honorable and Professional Conduct) will result in disqualification of the candidate.
          3. This pertains to direct campaigning for yourself or another (Eg: “Vote for me!” or “You should vote for Kelly, he’s running for treasurer!”), although generic encouragement of classmates to vote is acceptable.
        3. The signed election rules form, nomination form, and a single copy of the campaign poster must be placed in the Ethics Chancellor mailbox or emailed directly to the Ethics Clerk.
          1. All of these forms are available on the Student Government website.
          2. The student body must be given at least one week to prepare these documents.
          3. At least two different dates must be reserved for speeches—one main day and one overflow day (in the event that there are too many speeches for one day).
          4. Both dates will be emailed to the student body with the rest of the application materials at the start of the election process.
        4. Once all these forms are submitted, the student is considered a candidate for the position applied for.
          1. Unfilled positions will follow the process outlined in Article 11.
        5. Each candidate, including unopposed candidates, will have the opportunity to give a campaign speech (3 minutes for individual class council positions and 5 minutes for executive student government positions).
          1. The names of the candidates for each position must be emailed to the entire class (if an individual class council election) or student body (if the executive student government election), along with the date(s) and time(s) for speeches.
            1. Exception: the graduating fourth year MD and MD/MPH program classes do not constitute members of the voting body.
            2. The RMC SG candidates do not give speeches—instead they submit a 250 word maximum campaign statement to the MD/MPH Ethics Clerk, which will be distributed to the rising MS3 and MS4 MD/MPH student body.
          2. Speeches will be given in one of the auditoria, recorded, and archived for student body review
          3. Student candidates running for the same position may not observe each other’s speeches unless they have already given their speech.
            1. Example: Cameron and Taylor are both running for VP. While Cameron gives his speech, Taylor leaves the room. When Taylor comes in to speak, Cameron can stay because he has already given his speech..
          4. Speeches will be overseen by the MD Ethics Clerk or another member of the CHPC if the MD Ethics Clerk is not available.
          5. If a student candidate is unable to attend speeches:
            1. Students campaigning for positions on Student Government should be available for both the main and the overflow speech day.
            2. If a student candidate is unable to attend their speech day, they forfeit their right to speak and may instead submit a maximum 250-word narrative to the MD Ethics Clerk. This will be emailed out to the student body along with the link for speeches prior to voting opening.
              • The Ethics Clerk may attempt to be available so that the student candidates may give their speech on a different day, at her/his discretion.
              • All the candidates for a single position must give their speeches on the same day.
            3. After speeches are completed, the Ethics Clerks will send the list of candidates to the Executive IT Officer, who will email the voting form to the respective classes.
              1. Unopposed candidates will still be listed on the voting form as an option, along with the option “I would prefer another candidate.”
                1. In the case that “I would prefer another candidate” receives more than 2/3 of the votes, the position would be considered unfilled, and will be subject to the process outlined in Article 11.
                2. The candidate who lost to “I would prefer another candidate” will not be permitted to apply for an appointed position in that specific council (Individual Class Council, Executive SG, etc) for the remainder of that election year but is not prohibited from running in upcoming academic years.
              2. The voting form will remain open for at least three but no more than seven days.
            4. The results of the vote shall be sent to the Ethics Clerks by the Executive IT Officer within three days of voting closing.
            5. The Ethics Clerks are responsible for sending the results of the election(s) to the student body.
            6. All emails regarding Student Government elections should be cc’d to the Ethics Chancellor.

 

Article 9—Meetings

  1. Student Government General Council Meetings
    1. Frequency: General Council Meetings shall be held a minimum of once per month and the time and date of such meeting shall be determined by the Executive Student Government President and Executive Student Government Secretary.
    2. Notice: Notice shall be given by the Executive Secretary via e-mail to the student body, by posting to the Student Government website, and by posting the event to the Student Government calendar.
      1. Notice shall be given at least 2 weeks before a General Council Meeting.
    3. Composition and Attendance: Attendance is mandatory for: i) All members of the Executive Board, ii) The President of each Class Council, iii) The first and second year MD/MPH Liaisons iv) MD-PhD Representative, v) DOCs Executive Director, vi) Academic Society Executive Directors, vii) MD and MD/MPH 4th year curriculum representatives
      1. All members of the Student Body are welcome and encouraged to attend.
    4. Absence policy: If any member of the Student Government whose presence is mandatory is unable to attend a General Council Meeting, they shall notify the Executive SG President and Executive SG Secretary no less than 48 hours before the General Council Meeting and shall be responsible for designating a substitute.
      1. A substitute may be another member of the Class Council or any student from the Student Body who is in good standing.
      2. Disciplinary action for unexcused absences or repeated excused absences shall be enforced as described in Article 10.
    5. Meeting Procedures:
      1. The Student Government General Council meetings shall be chaired by the Student Government President. If the President is unable to attend, the Vice President will chair the meeting.  If the Vice President is also unable to attend, the Treasurer will preside over the meeting.
      2. The Executive Secretary shall be responsible for distributing a meeting agenda at least 48 hours before each meeting via e-mail to all persons expected to be in attendance.
    6. Student Government Executive Board Meetings
      1. Frequency: Executive Board Meetings shall be held no less than once a month and the time and date of such meeting shall be determined by the Executive SG President.
      2. Notice: Notice shall be given to all Executive Board members at least 2 weeks before an Executive Board Meeting. Executive Board Meetings should also be posted to the Student Government Calendar.
      3. Composition and Attendance policy: All members of the Executive Board must be in attendance for Executive Board Meetings.
        1. Absence policy: If any member of the Executive Board shall be absent from a meeting, s/he must give the Executive SG President 48 hours notice explaining her/his absence.
        2. Disciplinary action for unexcused absences or repeated excused absences shall be enforced as described in Article 10.
      4. Meeting Procedures:
        1. The Student Government Executive Board meetings shall be chaired by the Executive SG President.
        2. The Executive SG President and Executive SG Secretary shall be responsible for distributing a meeting agenda at least 48 hours before each meeting via e-mail to all persons expected to be in attendance.
  • Deans’ Meetings
    1. Frequency: Deans’ Meetings shall be held once a month and the time and date of such meeting shall be determined by the Dean/Executive Dean’s office and the Student Government Executive President.
    2. Notice: Notice shall be given to all Executive Board members, Class Council Presidents, and OSR Representative, and Academic Society and DOCS Executive Directors at least 2 weeks before a Deans’ Meeting. Deans’ Meetings should also be posted to the Student Government Calendar.
    3. Attendance policy: All members of the Executive Board must be in attendance for Deans’ Meeting. Each Student Class Council President shall be present. MD/MPH Class Liaisons from the 1st and 2nd year shall be present. The Executive Director of DOCS and Academic Societies shall also be present. The OSR Representative shall also be present.
    4. Absence policy: If any of the aforementioned student representatives shall be unable to attend, s/he must give the Executive Student Government President 48 hours notice explaining her/his absence and must find a replacement.
      1. If the person who will be absent is the President of an Individual Class Council, the Vice-President shall take her/his place. If the Vice-President is unavailable, the Class Council President shall appoint a student from her/his Class Council to attend.   If no student from the Class Council is able to attend, the Class President may write an e-mail to the Executive Student Government President to be read at the Deans’ meeting.
      2. Disciplinary action for unexcused absences or repeated excused absences shall be enforced as described in Article 10.
    5. Meeting Procedures:
      1. The Deans’ Meetings shall be chaired by the Executive Student Government President.
      2. The Executive SG President and Executive SG Secretary shall be responsible for distributing a meeting agenda at least 48 hours before each meeting via e-mail to all persons expected to be in attendance.
    6. RMC Deans’ Meetings
      1. Frequency: RMC Deans’ Meetings shall be held every 6 weeks after Transitions into Residency, and the time and date of such meeting shall be determined by the RMC Director.
      2. Notice: Notice shall be given to all RMC student government officers, OSR Representatives, and Academic Society and DOCS Executive Directors, and MD/MPH Liaisons at least 2 weeks before a Deans’ Meeting. Deans’ Meetings should also be posted to the Student Government Calendar.
      3. Attendance policy: All members of the RMC Class Councils must be in attendance for RMC Deans’ Meeting. The RMC Executive Directors for DOCS and Academic Societies shall also be present. The RMC OSR Representative shall also be present.
      4. Absence policy: If any of the aforementioned student representatives shall be unable to attend, s/he must give the Executive Student Government President 48 hours notice explaining her/his absence.  If the person who will be absent is the RMC Director, s/he will appoint a student from her/his Class Council to attend.
        1. Disciplinary action for unexcused absences or repeated excused absences shall be enforced as described in Article 10.
      5. Meeting Procedures:
        1. The RMC Deans’ Meetings shall be chaired by the RMC Director.
        2. The RMC Director shall be responsible for distributing a meeting agenda at least 48 hours before each meeting via e-mail to all persons expected to be in attendance.
      6. Individual Class Council Meetings
        1. Frequency: individual class councils should meet at least twice a semester on a date determined by the Individual Class Council President.
        2. Following the election of the MS1 Individual Class Council in the Fall (see Article 8), the MS2 Individual Class Council will hold a joint SG Meeting of their council with the new MS1 Individual Class Council.
          1. The purpose of this joint meeting would be to introduce everyone and to educate the new MS1 members on the responsibilities of their positions.
          2. This meeting is to occur no later than one month after the MS1 Individual Class Council is elected.
        3. At least 2/3 of the Class Council members must be present at every meeting (either in person or teleconference).
      7. Rules for All Student Government Meetings:
        1. At all meetings, the Secretary will record minutes.
          1. Minutes will include all major topics, any areas of debate, and a tally of votes including which members of student government voted and what they voted for.
        2. Any topic that requires a vote will be proposed by the President, followed by an open period for discussion (the exception to this is the amendment process at Dean’s Meetings—see Article 12—which will be overseen by the Ethics Chancellor).
          1. Only one council member may hold the floor at a given time, and may hold the floor until they are finished speaking. Only when they have finished may another council member hold the floor.
          2. All council members are to be given the chance to hold the floor.
          3. Discussion may continue as long as council members wish to continue discussing—council members are not to be pressured to prematurely terminate discussion for the sake of time.
          4. Once discussion has completed, a motion must be made to vote and must be seconded.
          5. The vote will be open and the results will be recorded in the minutes by the Secretary.
          6. If at any point the Ethics Representative deems there to be unethical or unprofessional behavior within the Individual Class Council, s/he may table the vote until the next meeting or at least one month, whichever comes later.
            1. The Ethics Representative will then be able to consult with the rest of the CHPC, who will decide the appropriate course of action.
            2. If the Ethics Representative has not consulted the CHPC within one month of tabling the discussion, the discussion will be reopened at the next Class Council meeting and the vote may proceed.
          7. The minutes recorded by the Secretary must be distributed to the appropriate members of the student body (eg: the first year class for a first year council meeting or the entire student body for a Dean’s Meeting or a General Council Meeting) within one week of the meeting

 

Article 10—Disciplinary Action within Student Government

  1. Disciplinary Action will be taken against officers of the Student Government, including all Executive Board Members, Class Council Officers, Executive Committee Chairpersons, and Special Appointments under the following conditions:
    1. Unexcused absence from any meeting
      1. If a member has an unexcused absence from a meeting s/he is required to attend:
        1. The member at fault will receive an email from the Executive SG Secretary, with the Ethics Chancellor copied.
          • In the event that the Ethics Chancellor is at fault, the Executive President shall be copied..
        2. A single unexcused absence will only result in an email from the Executive SG Secretary
        3. A second unexcused absence will result in a warning from the Executive SG Secretary, with the Ethics Chancellor and Executive President copied..
        4. Any further unexcused absences must be discussed by the Executive SG President and Ethics Chancellor with the Deans at a separate meeting.
          • A vote will be made regarding whether the member at fault should retain his/her position.
          • A majority vote (50% +1) will decide.
        5. Repeated failure to meet duties of the appointed position
          1. If a member fails to meet the duties of the appointed position:
            1. The member will receive a warning about her/his failure to meet the required duties from the Ethics Chancellor.
              • If the member at fault is the Ethics Chancellor, the Executive SG President should send the email and copy the Associate/Assistant Dean for Student Affairs.
              • All reasonable effort should be taken by the member at fault to correct her/his mistakes.
            2. If the member continues to fail to meet the duties of her/his appointed position, s/he will be dismissed from her/his role and the position will be considered vacant.
              1. Vacant positions are filled as outlined in Article 11
            3. If any member of Executive Student Government, Individual Class Councils, or RMC Student government falls out of good academic standing, they will be dismissed from their role and the position will be considered vacant.

 

Article 11—Vacancies

  1. A position is considered “vacant” if a member steps down from office, is dismissed from her/his role, or if a position is not filled in an election.
  2. The Vacant position must be filled within four weeks of the vacancy.
    1. Vacant Executive Board positions
      1. Vacant Executive Board President position:
        1. The Executive SG Vice President will automatically take on the role of Executive SG President. Subsequently, the Executive SG Vice President position will then be considered Vacant and will be filled as outlined below.
        2. If both Executive SG President and Executive SG Vice President are vacant, the Executive SG Secretary will serve as Executive SG President and the positions of Executive SG Vice President and Executive SG Secretary will be considered vacant.
        3. If Executive SG President, Executive SG Vice President, and Executive SG Secretary are all vacant, the Ethics Clerk may extend the election deadline and ask for more candidates.
      2. Vacant Executive Board position, other than President:
        1. The Executive Board will hold interviews to select a new member for the position. A written application, prepared by the current Executive Board, must be completed to be eligible for an interview.
        2. All applicants shall be interviewed by the Executive Board. The applicant with the majority of votes will fill the position.
          • At least 2/3 of the Executive Board must be present for interviews
          • A 50%+1 majority will decide
        3. If there is a tie between applicants, the Executive SG President shall cast any tie-breaking vote.
      3. Vacant Class Council positions
        1. Vacant Class Council President position:
          1. The Vice President will automatically take on the role of President. Subsequently, the Vice President position will then be considered Vacant and will be filled as outlined below.
          2. If both President and Vice President are vacant, the Secretary will serve as President and the positions of Vice President and Secretary will be considered vacant.
          3. If President, Vice President, and Secretary are all vacant, the Ethics Clerk may extend the election deadline and ask for more candidates.
        2. Vacant Class Council position, other than President:
          1. The Class Council will hold interviews to select a new member for the position. A written application, prepared by the current Class Council, must be completed to be eligible for an interview.
          2. All applicants shall be interviewed by the Class Council. The applicant with the majority of votes will fill the position.
            • At least 2/3 of the Class Council must be present for interviews
            • A 50%+1 majority will decide
          3. If there is a tie between applicants, the Class President shall cast any tie-breaking vote.
  • In the event that a position is vacant because a candidate lost to “I would prefer another candidate,” that candidate will not be permitted to apply for an appointed position in that specific council (Individual Class Council, Executive SG, etc) for the remainder of that election year.
  1. However, that candidate is not prohibited from running in upcoming academic years.
  2. All appointments made by the Executive Board or the Class Council to fill a vacancy must be approved by the Senior Associate Dean for Undergraduate Medical Education.

 

Article 12—Amendments

  1. Any student may submit a proposal for an amendment to any member of the Executive Board, or to their class’s Student Government President, who must submit the proposal to the members of the Executive Board at the next Dean’s Meeting.
    1. The Student Government member who will submit the proposal at the Dean’s Meeting must inform the Ethics Chancellor, Executive SG President, and the Executive SG Secretary of the amendment to be discussed.
    2. The proposing student or party may not be present at the Dean’s Meeting during discussion or vote.
      1. In the event that the proposing student is a member of the voting process (i.e. a member of the Executive Student Government), the student may be present for discussion but must abstain from voting.
    3. A single amendment can propose only one change—any additional changes must be proposed as new amendments
      1. Example: the creation of three new positions, each with different responsibilities, should be proposed as three separate amendments
  • Any parties (students, faculty, deans) named in the proposed amendment must sign off on the amendment prior to presentation at the Dean’s Meeting.
  1. Seven days prior to the Dean’s Meeting, the proposed amendment will be sent to all classes that would be impacted by it by the Ethics Chancellor.
    1. Students will have until the night prior to the Dean’s Meeting to submit discussion points to be gone over when the amendment is reviewed by the Executive Board.
  2. At the Dean’s Meeting, the Executive board will vote to take one of three courses of action.
    1. They may propose change(s) to be made to the amendment—any proposed changes must be submitted to a vote
      1. If the proposed change(s) receive(s) a majority vote (50% + 1), the amendment will be tabled until the next Dean’s Meeting, to allow time for the proposing student or party to incorporate the new changes
      2. If proposed changes do not receive a majority vote (50% + 1), the amendment will be submitted to a vote as is.
    2. They may pass the amendment as it is by a majority vote (50% + 1)
    3. If the Executive Board deems that the proposed amendment is unsuitable to be included in the constitution, they may reject it outright by a two-thirds majority vote.
  3. Once an amendment is accepted by the Executive Board, an electronic vote will be sent to all members of the class or classes directly impacted by it.
    1. The voting form will be sent out by the Executive IT Officer.
    2. Voting will be open for seven days.
    3. Acceptance will be via a majority vote (50% + 1).
  • Any student wishing to make changes to the amendment once it is accepted will have to submit a new amendment proposing those changes at the next Dean’s Meeting—this new amendment will have to be accepted through the above procedure as well.
  • The voting members of this process are:
    1. All members of Executive Student Government (President, Vice President, Secretary, Treasurer, Events Coordinator, Ethics Chancellor, IT Representative, Diversity Representative, RMC Director, Historian) who are present
    2. Individual Class Council Presidents who are present
    3. Individual Class Council MD/MPH Liaisons who are present
    4. The MD/PhD Liaison, if present
  1. Appeals Process: if an amendment is rejected by majority vote by the Executive Board, the submitting student or party may appeal to present to the Executive Board again. In order to do this, the appealing student or party must obtain 50 signatures on the appeal form (available on the SG website) and submit it to the Ethics Chancellor. Once the appeal form is submitted, the submitting party (not necessarily a class council member) may present his/her/their case to the Executive Board at the next Deans Meeting. The appealed amendment will then be submitted to the same process as a new amendment.

 

Article 13—Ratification

  1. Every five years the Ethics Chancellor will create a task force to reevaluate the Student Government constitution and make any necessary changes
    1. The task force should consist of the Ethics Chancellor, the Executive Student Government President, and 2 members from each class’s (MS1, MS2, MS3, MS4) student council (regardless of campus)
    2. In the event that not enough people from a class volunteer, the Class Council President will select a volunteer(s) to serve on the taskforce.
    3. At least 2 members of the task force should be MD/MPH program students.
    4. It is highly recommended (although not mandatory) that the third year ethics representatives take participate in the task force.
  2. Once the constitution has been reviewed and any necessary changes made, it will be submitted to the entire student body for ratification by a 50%+1 vote.
  • The most recent review and ratification was held in the 2016-2017 school year.
  1. The next review and ratification should occur in the 2021-2022 school year.