Information for Student Groups

Here are all of the important links for student groups, as well as a quick recap of when to use each one.

  • 2020-2021 President/Treasurer Meeting Powerpoint Slides
    • Includes mostly everything you need to know
    • Please use this as a reference as you fill out the various forms; I’ve included screenshots with descriptions in this slideshow to help guide you through that process
    • Please refer to this before emailing Zahra with questions!
  • P/T Zoom Meeting Recording
    • In case you would like to rewatch my money monologue
    • If you missed the meeting, please watch my money monologue
  • Event & Fundraising Request Form
    • The goddess of all forms
    • Your treasurer should fill this out to request approval for events, fundraisers, etc. 
    • If there are funds involved:
      • You can request a PO purchase through this form, meaning you want the school to make the purchase for you (has to be a University approved vendor; list of vendors available on SG website)
      • Or you can request approval for a purchase you will make out of pocket, and choose to be reimbursed later (remember that even after it gets approved, you still have to fill out the Reimbursement Form to get the refund)
  • Room Reservations
    • Not active until November 1st (all-virtual rule until then)
    • Please complete this 2 weeks in advance to filling out the E&F Form to give faculty enough time to approve you
    • Proof of approval must be uploaded to the E&F Form, so plan appropriately
    • UHealth Campus:
      • Check the Location Schedule to see if the space you’d like to reserve is available. 
      • Submit a Request Form to reserve the space.
      • Await email confirmation from either Ms. Cindy Santana or Ms. Shadana James.
      • Upload a screenshot of their approval for your request here.
      • Note: The Student Lounge must also be reserved using the same Request Form.
    • RMC:
  • Extra Funding Request Form
    • This form is to be completed by the treasurer if the org is requesting more than the allotted $125
    • Be sure to do this 2 weeks in advance to filling out the E&F Form, to give Tan and Zahra plenty of time to process the request
  • Reimbursement Form 
    • This is the form that the treasurer will fill out to get refunded if the payment was made out of pocket
      • Remember that you’ll only get reimbursed if you were initially approved to make that purchase (via the E&F Form)
    • Driver Worktag: pg001004
  • SG Calendar
    • Please add your events to the calendar so the student body can stay informed
    • This is a required step of the E&F Form, where you will be prompted to upload a screenshot of your event on the calendar 
    • Please include Zoom link in the “Description/Agenda” Section
      • If the event isn’t open to the whole student body, don’t include the Zoom link